MatchLedgerVolume grows, staff does not
Every new supplier adds invoices that someone has to compare line by line.
Finance teams in logistics and e-commerce, accounting firms
Invoices checked against your records automatically. You see only the exceptions
Invoices arrive by email and messenger in every format. The workflow collects them, extracts totals and line items, and matches each invoice with the purchase order or delivery record in your ERP or spreadsheet. Matching documents are posted; anything that does not add up goes to an exceptions queue with a Slack or Telegram alert.
- Matching by rules, not guesses
- Bad scans and mismatches go to a person
- Alerts in Slack or Telegram
Why manual matching fails
Invoice amounts are checked against orders and the ERP by hand, and mismatches surface late.
Mismatches found too late
Overcharges and duplicate invoices are often discovered after payment.
Documents everywhere
Invoices sit in personal inboxes and chats, not where finance can see them.
How it works
Collection
Shared inboxes and messenger channels are watched for new invoices.
Extraction
Supplier, totals, tax and lines are extracted from PDFs and photos.
Matching
Code compares amounts and quantities with your orders and delivery records.
Exceptions
Mismatches and unreadable documents go to a review folder with an alert.
Built for reliability
Exact checks in code
Sums, tax and quantities are compared by fixed rules, not by a language model.
Exceptions queue
Poor scans and differences are never posted silently; a person decides.
Works with your systems
An ERP, accounting software or Google Sheets as the source of truth.
Before and after
| Before | After | |
|---|---|---|
| Collecting invoices | Forwarded by hand, some lost | Collected automatically from inboxes and chats |
| Checking totals | Line by line in a spreadsheet | Matched by rules within seconds |
| Mismatches | Found at month end or after payment | Alert as soon as the invoice arrives |
| Your team's role | Typing and comparing | Reviewing exceptions only |
Pricing
Setup
from $1,000 one-time
- Inbox collection
- Extraction and matching rules
- Exception alerts
Service
from €500 / month
- Monitoring and fixes
- New suppliers and formats
- Monthly report
Pilot: we test the workflow on 20–30 of your anonymized documents before you commit.
Who it is for
- Logistics companies matching carrier invoices
- E-commerce businesses with many suppliers
- Accounting firms handling several companies' books
- Wholesalers and distributors
- Finance teams preparing for an ERP change
Frequently asked questions
What does the pilot include?
We run 20–30 of your anonymized documents through the workflow and show you the matches and exceptions.
Which systems can you connect?
Most ERPs and accounting tools with an API or export, plus Google Sheets or Excel.
Who sees our documents?
Only your team and the engineer setting up the workflow, under a data processing agreement.
Does it pay invoices?
No. It checks and prepares them. Payments stay with your team.
Request a pilot
Describe your invoice flow and the system you use. We will reply with a pilot plan for 20–30 documents.
This service is launching: we are collecting our first requests and agreeing terms with each company individually. Sending a request does not commit you to anything.